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How many times as a business owner have you been asked:  “What project management tool are you using?”

You:  “Ummm, well, ummm, I’m still using my paper project planner.”

If you just said:  “That’s me!”  I’m here to give you a BETTER, simpler solution….


These three tools will change the way you do business!  Once your back-end is organized, everything else falls into place in your business.  However, in order to get this kind of organization you need two things:  1) an assistant and 2) a project management tool.

So, which project management tool should you choose? 

Let’s breakdown each one by looking at their features.

Project Management Tool #1:  Trello

Trello is known for visualizing project tasks on a whiteboard-like dashboard.  This makes it easy for managing short and quick everyday assignments.

Its top features include:

  • Simple whiteboard task management
  • Ability to create unlimited task lists
  • Image and file uploading + sharing capabilities
  • Organizing + assigning of lists by dates and priority
  • Commenting and collaboration with members

What makes this tool special, is that it’s the most visual way for teams to collaborate on any project.  It’s also FREE!  So, you can collaborate with as many team members as you like and it won’t cost you a dime.  Now, if you want more features, you can upgrade to Gold for as little as $5 a month.

Project Management Tool #2:  Asana

Asana combines the elements of project management + file storage by providing the ability to collaborate on projects across a team.

Its top features include:

  • Project dashboard for quick overview
  • Simple section and task layout
  • Ability to setup sub-tasks within tasks
  • Designation of who is responsible for each task and/or sub-task
  • Notifications as projects or tasks are completed
  • Review of milestones and/or progress

What makes this tool special, is its simplistic layout. If you have an assistant, then Asana makes it easy for you to communication, setup and tag him/her on tasks. For me, it checks off all the boxes for staying on task and communicating within projects.  This one is also FREE for the first 15 users.  After that, you would have to upgrade to a Premium account, which starts at $9.99 per user per month.

Project Management Tool #3:  Teamwork PM

Teamwork Projects enhances team collaboration and helps creative teams to organize their work and tasks without ever having to communicate via email.

Its top features include:

  • Project planning
  • Customizable features within each project
  • Task lists with the ability to create sub-tasks
  • Assign tasks start and completion dates
  • Time tracking + reporting + milestone management
  • Ability to create a chat channel through Teamwork Chat

What makes this tool special is its features.  Unlike the other two platforms, this platform offers the ability to grow your business without ever having to communicate via email.  (If you are one of those people that have 3,000+ emails, this is a plus!)  Along with these added features, this tool integrates seamlessly with Teamwork’s other two products: Teamwork Desk and Teamwork Chat.  As for the cost, this platform is FREE for up to 5 users.  After that, it’s a paid for service.  You can upgrade for as little as $9 a month.

So now your only question is:  “How do I choose?”

Since each offers a FREE version, I would say start with the one that appeals to how you like to see things laid out. 

If you’re a visual person, then choose Trello.  Trello can be laid out exactly like you would a whiteboard in your office, giving you the ability to visualize your ideas.

If you’re a list person, then choose Asana.  It offers the ability to setup tasks and check them off.  I’m a list checker, so this is a plus for me!

Lastly, if you’re a WORKAHOLIC and super OCD (like me), then Teamwork PM is THE tool for you!  It offers you the ability to keep everything stored in one place, as well as, communicate without ever having to send another email.

Now, it’s time for you to choose!

Oh, and if you’re looking for another way to organize your back-end, then check my latest FREEBIE “The Just Sayin’ Social SOP Starter Kit.”